Make It Useful

Most Recurring Meetings Exist Because a Decision Never Got Made

A standing meeting that keeps covering the same topic is a decision still waiting to happen.

A meeting nobody could explain

Our team had a weekly meeting that had been on the calendar for over a year, covering roughly the same three topics every single time. Nobody could remember why it existed. Everybody kept attending anyway.

When I finally asked what decision it was there to make, nobody had an answer. It wasn’t a meeting. It was a decision someone was avoiding, dressed up as a standing calendar event.

A meeting that repeats the same topic every week isn’t recurring. It’s a decision nobody’s made yet.

Meetings that avoid deciding keep coming back

Meetings that solve something end. Meetings that avoid deciding something keep coming back, because the discomfort of the actual decision is always easier to postpone than to resolve.

The fix isn’t a better agenda. It’s naming the decision the meeting exists to make, and ending the meeting the moment that decision gets made — even if that’s the very next time it’s scheduled.

Try this

Pick your longest-running recurring meeting. Name the exact decision it's supposed to make. If you can't, that's your answer.

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